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Admin: Allocate Gmail end user licenses via Admin role or create a purpose-built role
Admin: Allocate Gmail end user licenses via Admin role or create a purpose-built role

Gmail | Learn how to allocate licenses to end users and/or create a role to do so

Updated over a week ago

Typically a NetSuite Admin will allocate licenses since their role is highly privileged and requires no special setup.ย 

๐Ÿ’ก If you prefer to have other roles allocate licenses first follow the steps in this article to provide the necessary permissions. (Optional)

Allocating Licenses

Step 1: Launch Celigo CloudExtend for Google Workspace in NetSuite by navigating to Setup > Custom > Celigo CloudExtend Setup

Step 2: Authorizing Google to access the NetSuite account

๐Ÿ›‘ If this is your first time granting licenses your Google Workspace Super Admin must be present to perform this step the first time licenses are allocated. In no circumstance should someone other than the Google Workspace Super Admin grant these permissions as doing so would remove permissions for all other users.

Subsequent visits to the license manager will not require that permission be granted and this step can be bypassed.

  • First-time users should click on Grant Access in the pop-up If you do not see the pop-up click on the โ€˜hereโ€™ link to bring up the page shown above. Ask your Google Workspace Super Admin to log in to their Google Workspace account and grant access.

  • Click on Next when you see the Thank You message

Step 3: Complete Calendar and One-World Settings

๐ŸšจYou can skip this step if you did not activate the license for Google Calendar.

Calendar and OneWorld Settings are optional and will appear only if relevant to your account and license.
๐Ÿ›‘ We recommended using the standard form Calendar for best results. Using forms with required custom fields that cannot be mapped will cause Event creation to fail.


Choose the relevant options to your account for the fields as pointed by arrows and click Next.

Step 4: Granting User Licenses

Choose one or more Employees to allocate license seats and click Next

You may click All to select/deselect all the employees for a particular product.

Step 5: Completion of Administrator Setup on NetSuite

Congratulations! You are done. Click Finish to go back to NetSuite.

All end-users who have been allocated a license will receive an email from Celigo with instructions on downloading the extension from the Chrome Store.

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