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Admin: Add New Users to ExtendInsights for Data Management NetSuite
Admin: Add New Users to ExtendInsights for Data Management NetSuite

ExtendInsights Data Management | Admin's checkpoint for new users of ExtendInsights

Updated this week

For organizations with ExtendInsights for Data Management NetSuite.

Prerequisites

  1. The admin assigned to login to subscriptions.cloudextend.io

  2. A user with NetSuite admin rights

  3. User ExtendInsights License


Review Excel Add-In Requirement

It's fine to go ahead and install ExtendInsights now but before actually using it be sure that you meet the prerequisites.

  • Excel 2019 or higher (preferably a Microsoft 365 subscription)

  • Excel Online

πŸ“ Note: If you don't have permission to install Add-Ins from the Microsoft AppSource share this article with your Microsoft 365 Administrator.


Review NetSuite End-User Setting

NetSuite Administrator's checklist for end-user configuration:

Step 1: Ensure that the role is not set to a Web Services Only role

In NetSuite, go to Setup > Users/Roles > Manage Roles. Validate if the Web Service Only Role is OFF.

Step 2: User roles have the necessary permissions for each record type the user will be working with

The following permissions are enabled on any roles that will be logging in and using ExtendInsights.

In NetSuite, go to Setup > Users/Roles > Manage Roles then choose the role to update:

  1. SOAP Web Services

  2. User Access Tokens

  3. SAML Single Sign-On

    • ONLY if your company uses Single Sign-On, ie OKTA, OneLogin, etc.

    • If you enable SSO and do not actually use SSO, users will NOT be able to login to NetSuite until you remove it.

  4. Allow JS/HTML uploads

    • if your user will need to upload .js and .htm files

  5. Log in using Access Tokens

    • Additional permission for User Access Tokens

    Permissions > Setup Tab

Step 3: Add custom field permissions to each role, if you have custom fields to be mapped.


Manage Licenses in the ExtendInsights Portal

Subscription Admins can log into https://subscriptions.cloudextend.io with their Microsoft account to start managing end-user licenses and assign other administrators.

To begin managing your CloudExtend Excel for NetSuite licenses please follow the steps below:

Full article link here.


ExtendInsights Installation Steps

Microsoft offers a convenient way to install add-ins for multiple users at once. This is also ideal for companies that globally block access to the Office store but need to make exceptions for certain users and/or apps.

Users will then receive an email within 30-60 minutes with instructions on installing the add-in and more.


(Optional) Additional Permission for Custom Fields

Custom NetSuite roles do not allow custom fields to be displayed without explicitly telling them to. One step you can try is to switch to a different NetSuite role to see if the custom fields display. If none of your roles display the custom fields, then share this article with your NetSuite Admin and ask them to grant your role the required permissions.

For NetSuite Admin

Step 1: Edit the role assigned to you (Setup > Users/Roles > Manage Roles) then under Permissions > Setup. Ensure that EDIT (lowest setting) permissions are set for the records and roles you are working with. Typically the following are added.

Under Setup Tab

Custom Body Fields

Custom Column Fields

Custom Entity Fields

Custom Fields
Custom Item fields

Custom Lists
Custom Record Types
Custom Sublist fields
Custom Sublists fields
Custom Transaction Fields

Custom Item Number (optional, only if you need it for Item number custom fields)


​Under List Tab

Custom Record Entries

Under Custom Record Tab

This is only applicable if you are adding custom segments.

  • Look for the custom segment name.

  • Set the Level at the minimum VIEW.

  • If you cannot, see custom fields once the permissions are added follow the instructions here.

See full guide here.
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Set your users up for success by reviewing and sharing articles

After you've installed ExtendInsights for Data Management NetSuite you'll want to make sure your users have the tools for success.

Your Customer Success Manager

Your Customer Success Manager and Training Manager can provide free end-user training for your team. The training can be recorded and shared amongst your team.

Share Support Site With End Users And Save Time Answering Questions Later

Your org may subscribe to one or more of our ExtendInsights Apps. Be sure to share our Getting Started Guide and FAQs built just for them.


Need Help?

Please try searching for your issue at support.cloudextend.io. Odds are we've seen the issue before and have already written an article. If you've exhausted your search options we can still help.

πŸ”΅ In the app, go to your template screen and click the message icon!

πŸ”΅ We have an in-app messaging feature for any user to reach out to get Support. Try chatting with us (bottom right of our support site)!
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πŸ”΅ Send an email to cloudextend-support@celigo.com

Please provide as much detail as possible. Screenshots are welcome!

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