ExtendSync for Outlook lets you save events in Outlook and attach them to NetSuite records.

But what if you want to see NetSuite events inside Outlook — without enabling Calendar Autopilot?

While ExtendSync does not sync events from NetSuite to Outlook unless you have Calendar Autopilot, NetSuite itself provides a free, one-way calendar sharing option using the iCal format.

Another alternative is that NetSuite offers this functionality for free out of the box. This article borrows content from NetSuite. Explore the details in this link.

NetSuite enables users to sync events from NetSuite to Outlook for free using iCal format internet calendars. While this functionality is limited, it may be an option for companies on a small budget looking for a 1-way sync from NetSuite to Outlook.

You can share your NetSuite calendar with devices and applications that support iCal format internet calendars, including iPhones, Android devices, and Microsoft Outlook.

This feature lets you:

View (but not edit) your NetSuite calendar in Outlook, Google Calendar, Apple Calendar, or on mobile devices.
Share calendar data publicly via an automatically generated URL — no login required.

💡 Note: iCal feeds are view-only. Changes made in Outlook or other apps will not sync back to NetSuite.

To set up your NetSuite calendar for sharing:

Step 1: In your NetSuite account, go to Activities > Setup > Calendar Preference.

Step 2: Click the Preferences sub tab.

Step 3: Under Calendar Sharing, check one or both boxes:

Public Calendar — shares only public events.
Private Calendar — shares all calendar events.

➡️ For information on how to make your calendar events public or private by default, see Setting Calendar Preferences.

Step 4: Click Save.

When you check these boxes, URLs are automatically generated. You can distribute these URLs to anyone you want to share your calendars with.

🔄 Resetting URLs:
You can reset URLs anytime to revoke old links. Anyone with the old URL will lose access until you send the new one, you must communicate the new URLs to those you’d like to share your calendar with.

⚠️ Reminder Settings:

As with any Internet calendar, reminder settings on events are not supported for Google Calendar and Outlook, but they are supported on iOS devices (using iOS version 7.1.0 or later).

Add Your NetSuite Calendar to Outlook

To add an internet calendar to Outlook:

Step 1: Open your calendar in Outlook.

Step 2: Right-click My Calendars.

Step 3: Select Add Calendar > From Internet.

Step 4: Paste the URL generated on the Calendar Preferences page in NetSuite.

Step 5: Click OK.

View your calendar(s) side by side

Or view in overlay mode

Add to Google Calendar (and Android Devices)

To view your NetSuite calendar on an Android device, you can either use the native NetSuite for Android app or share it with your Google calendar.

To view your calendar on an Android device:

🚨 Important

The Google Calendar Android app only supports viewing subscribed calendars. To add a calendar, you must use the browser version of Google Calendar.

Step 1: In a browser, open your Google Calendar.

Step 2: Open the options next to Other calendars, and click Add by URL.

Step 3: Paste the URL generated on the Calendar Preferences page in NetSuite.

Step 4: Click Add Calendar.

➡️ For more information on the NetSuite for Android app, see NetSuite for Android Overview.

💡 Note

Google Calendar refreshes events from Internet calendars approximately every 24 hours. If you would like to update your calendar more frequently, you can use other Internet calendar applications.

Add to Mac OSX Devices

In some cases, you may prefer to view your events using the Calendar application rather than logging into NetSuite.

To view your NetSuite calendar on a Mac:

Step 1: In Calendar, choose File > New Calendar Subscription.

Step 2: Enter the NetSuite calendar URL from the Calendar Preferences page and then click Subscribe.

Step 3: Enter a name for the calendar in the Name field and choose a color from the adjacent pop-up menu.

Step 4: (Optional) Select your iCloud account to share the subscription across all Apple devices.

Step 5: Adjust settings as needed:

Deselect Remove Attachments/Alerts if you want to keep them.
Choose an Auto-refresh frequency.

Step 6: Click OK.

💡Note:

To view a subscription calendar in Calendar on your Mac and devices with iOS 5 or later without resubscribing to it, choose your iCloud account.
To make changes to the calendar, click the name of the calendar, and then choose Edit > Get Info.

Add to iOS (iPhone or iPad)

To view your NetSuite calendar on an iOS device, you can use the native NetSuite for iPhone app, or you can add it as a subscribed calendar. This is supported on iOS devices using iOS version 7.1.0 or later.

➡️ For more information on NetSuite for iPhone, see Overview.

To view your NetSuite calendar on an iOS device:

Step 1: Go to Settings > Calendar.

Step 2: Tap Accounts, then Add Account.

Step 3: Tap Other.

Step 4: Tap Add Subscribed Calendar.

Step 5: Paste the URL generated on the Calendar Preferences page in NetSuite into the Server field.

Step 6: Tap Next.

Step 7: Tap Save.

🚨 Important

Do not enter your NetSuite username and password. This is not required to view your NetSuite calendar on your iOS device.

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